Board of Supervisors Minutes
October 2019

October 1, 2019:

The Fremont County Board of Supervisors met in regular session on Tuesday, October 1, 2019, in the Fremont County Courthouse Boardroom, with Graham and Sheldon present. Let the record show that Hickey was not present for this meeting. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board sessions were read and approved.  The agenda was approved as posted. 

Also present for this meeting were Assistant County Attorney Tyler Loontjer, EMC Mike Crecelius, Engineer Dan Davis, Safety Coordinator Jeff Shirley, Doug Friedli with Hometown Pride, and Sandy Parmenter with the Valley News Today. 

Assistant County Attorney Tyler Loontjer met with the board regarding the request for proposal for repairs to the asphalt pad that was damaged at the road department. It was damaged by trucks that hauled in sand for sandbags. Motion by Sheldon to approve the posting of the RFP for the repair of the asphalt pad. Motion carried unanimously.  

At 9:06 a.m., Loontjer left the meeting. 

EMC Crecelius said they received great pictures of Percival and Hamburg breach closures from Sandy Graybill. She told him by email that the coffer dam on Waubonsie Creek is holding. Sheldon stated that he thinks we are a long way off from Highway 2 being impacted by the water. He also said he learned in a meeting with IDOT that the raising of Highway 2 would be around 18 inches of height and a couple of new bridges being put in. They also discussed a berm protecting the business corridor and something to protect the northbound on ramp of I29. Engineer Davis stated they are trying to finish up some rocking projects in that area. He’s trying to get rock in all districts before the snow comes in. There are no other updates on rehabilitation assistance & non-structural alternatives to rehabilitation of flood control projects. There will be continued updates each week. 

Motion by Graham to leave the order in place. Motion carried unanimously. The board will continue to discuss the evacuation order on a week-by-week basis. 

Engineer Dan Davis met with the board for the following signings:

Motion by Sheldon to allow Chairman Graham to sign IDOT payment voucher with HGM Associates for engineering/survey services for J-64. Motion carried unanimously. 

Motion by Sheldon to allow Chairman Graham to sign IDOT payment voucher with HGM Associates on engineering/survey services for J-34 & L-31. Motion carried unanimously. 

The board will hold a special meeting on October 3 at 8:00 a.m. to sign a resolution to approve low bid and accept contracts. This meeting will also allow Chairman Graham to sign contracts and bonds for the J64 project. 

Doug Friedli met with the board to give them updates on Hometown Pride projects. He stated due to funding this may be his last update. He provided the following statistics: Hometown Pride has had 449 community monthly meetings, 129 support organization meetings such as Trees Forever, SWIPCO, Iowa Architects, TAB, FC Community Foundation, and more, 281 citizens are involved and have put forth 12,694 volunteer hours, and there are 6 new community endowments totaling $105,546.00. He also presented their goals and all the additional goals that have been met. The board thanked Friedli for all his work for the communities and the county. 

Treasurer Alise Snyder met with the board regarding painting her office. They would like to paint the wood paneling in their office to clean it up. She would like the county to pay for the paint that is about $125.00. Motion by Sheldon to allow the Treasurer to paint their office leaving woodwork as-is. The funds can come out of the maintenance budget or Department 99 if there is money available. If not, the treasurer will cover the cost from her supply line. Motion carried unanimously. 

Safety Coordinator Jeff Shirley met with the board to discuss a wellness proposal. Shirley discussed the criteria for next year’s wellness program. He would like to start a wellness budget to use for incentives for employees to continue to participate. The proposed amount would be $5,000.00. Motion by Graham to have the auditor to reach out to another county to see how they set this up in their county. Motion carried unanimously.  

Claims were approved for October 4th, 2019

At 9:54 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously 

ATTEST:

Fremont County Auditor                                                                                Terry Graham, Chairman

October 3, 2019:

The Fremont County Board of Supervisors met in special session on Thursday, October 3, 2019, in the Fremont County Courthouse Boardroom, with Graham and Hickey present. Let the record show that Sheldon was not present for this meeting. A quorum was declared, and the meeting officially called to order at 8:00 a.m. The agenda was approved as posted. 

Also present for this meeting were Engineer Dan Davis, Assistant Engineer Robbie Kromminga, and Sandy Parmenter with the Valley News Today. 

Engineer Dan Davis and Assistant Engineer Kromminga met with the board regarding the approval of low bid, acceptance of contracts, and the signing of contracts and bonds for the J64 emergency repairs. Motion by Hickey to approve the following resolution regarding the J64 emergency repairs. Motion carried unanimously.

RESOLUTION NO. 2019-54

RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT

WHEREAS, the Fremont County Secondary Roads Department held an emergency letting for construction projects on October 1, 2019, and

WHEREAS, two (2) bid was received for J64 GRADING ER-CO36(82) - - 58-36,

NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to MOYA,C.J. & SONS, INC. OF ELKADER, IOWA, for the low bid of $1,396,624.40.  The cost of this project shall be paid from Federal Aid and Farm to Market Funds.

Motion to approve made by Hickey.

Approved this 3rd day of October, 2019.
 

ATTEST:

       

       

/s/ Dee Owen,

   

/s/ Terry Graham, Chairman

 aye

Fremont County Auditor    

/s/ Randy Hickey

 aye

Motion by Hickey to allow Chairman Graham to electronically sign contract and bonds on the J64 emergency repair project. Motion carried unanimously. 

The board briefly discussed road repairs that were made by J6. 

At 8:19 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Terry Graham, Chairman

October 9, 2019:

The Fremont County Board of Supervisors met in regular session on Wednesday, October 9, 2019, in the Fremont County Courthouse Boardroom, with Graham, Hickey, and Sheldon present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board sessions were read and approved.  The agenda was approved as posted. 

Also present for this meeting were Assistant County Attorney Tyler Loontjer, EMC Mike Crecelius, Assistant Engineer Robbie Kromminga, Fred Gach, Elaine Howard, Beth Lueth, Safety Coordinator Jeff Shirley, Dick McClure, LouAnn Kyle, Ken Brown, Steve Meyer, and Sandy Parmenter with the Valley News Today. 

There are no updates on rehabilitation assistance & non-structural alternatives to rehabilitation of flood control projects. There will be continued updates each week. 

Motion by Graham to leave the order in place. Motion carried unanimously. The board will continue to discuss the evacuation order on a week-by-week basis. 

The board opened bids for the asphalt pad repair. One bid was received from Southwest Iowa Parking Lot Maintenance for a lump sum of $71,500. Motion by Sheldon to accept the bid from Southwest Iowa Parking Lot Maintenance for asphalt pad repair in the amount of $71,500. Motion carried unanimously. 

The board discussed the possibility of a TIF at the I29/Highway 2 corridor.  There will be no action at this time. 

John Connor with St. Cornelius was not present at the meeting. 

Motion made by Hickey to approve the renewal of the Class C/Sunday Sales Beer Permit for The Junction (Cubby’s). Motion carried unanimously. 

Fred Gach met with the board regarding possible tax relief or reassessment for FY 20/21 on his home in Fremont County that he cannot access because the road was washed away in the flood.  Motion by Hickey to ask the Assessor if the property could be reassessed for FY 20/21. Motion carried unanimously.

Assistant Engineer Robbie Kromminga met with the board for two signings:

Motion by Hickey to allow Chairman Graham to sign IDOT payment voucher with HGM Associates for engineering services for NEPA Assistance for the Manti Road Bridge. Motion carried unanimously. 

Motion by Sheldon to allow Chairman Graham to sign IDOT payment voucher with HGM Associates for services for bridge replacement at 310th Avenue over local stream, Bridge RS 9. Motion carried unanimously. 

Motion by Sheldon to approve the signing of the debris removal contract with Southwest Iowa Parking Lot Maintenance prepared by the county attorney.  Motion carried unanimously. 

The board discussed a film location contract with Dorsey Pictures. The company is filming a show regarding a past case in Fremont County and are requesting to film the courthouse for this production. Motion by Hickey to allow Chairman Graham to sign the film location contract with Dorsey Pictures. Motion carried unanimously. 

Safety Coordinator Jeff Shirley met with the board regarding an amendment to the budget for wellness funds for additional incentives.  Motion by Hickey to allow the Safety Coordinator to submit a Budget Amendment to cover the first half of calendar year 2020 wellness incentive programs. Motion carried unanimously. 

Fremont County Hometown Pride met with the board regarding possible funding for half time salary for Hometown Pride Coach Doug Friedli.  Elaine Howard, Beth Lueth, Ken Brown and Dick McClure spoke to the board regarding help they have received from Friedli making Fremont County Hometown Pride successful.  Motion by Graham to open discussions with Friedli regarding a new agreement.  Motion carried unanimously.  

Claims were approved for October 11, 2019

In other business, the Recorder’s monthly report and the Sheriff’s monthly report for September were approved. 

At 9:51 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously. 

ATTEST: 

Fremont County Auditor                                                                                Terry Graham, Chairman

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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