Board of Supervisors Minutes
April 2019

April 2, 2019:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 2, 2019, in the Fremont County Courthouse Boardroom, with Graham, Hickey, and Sheldon present. A quorum was declared, and the meeting officially called to order at 9:01 a.m. Minutes of the previous board session was read and approved. The agenda was approved as posted. 

Also present for this meeting were County Attorney Naeda Elliott, Assistant County Attorney Tyler Loontjer, Doug Berry with RDO Truck Center, Sandy Parmenter with Valley News Today, and Andy Pearson with Truck Center Companies. 

Engineer Dan Davis and Purchasing Agent Jeff Shirley met with the board to open bids for two single axle dump trucks. The bids received were as follows:

Truck Center Companies – 2020 Freightliners with Cummins $157,492 and with Detroit $155,740;
Peterbilt of Council Bluffs – 2020 Peterbilts $176,998;
RDO Truck Center – 2020 Macks $207,601.32 and 2020 Macks with Allison Transmission $212,023.32;
MHC Kenworth – 2020 Kenworths $185,000;
Cornhusker International – 2020 Internationals $156,898.

Davis and Shirley will review the bids and the item will be on for action next week. 

The board considered the job description drafted by Jack Reed, HR, and County Attorney Naeda Elliott for the safety coordinator position. The position primarily deals with workman’s compensation, injuries to employees and the public on county property, and identifying unsafe work conditions. After much discussion about whether to include property damage only claims in the duties, it was decided that the departments should keep their own property damage reports and insurance claims. Those reports are available for review at any time. Motion by Sheldon to approve the job description with the agreed upon change from “various” to “all” in the first paragraph of the description. Motion carried unanimously.  

The board discussed the revised procurement policy with Assistant County Attorney Tyler Loontjer. He made some clarifications on the FEMA language, professional consultant and vendor selection language. Motion by Sheldon to approve the updates to the Fremont County Procurement Policy. Motion carried unanimously.  

Engineer Dan Davis met with the board for a signing. Motion made by Hickey to allow Chairman Graham to sign IDOT payment voucher with HGM Associates for Project #STP-S-CO36(75) - - 5E-36. Motion carried unanimously. 

Motion made by Hickey to appoint Mike Fox as another voting member to the Loess Hills Alliance Board. Motion carried unanimously. 

Claims were approved for April 5, 2019.  

At 9:50 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Terry Graham, Chairman

April 9, 2019:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 9, 2019, in the Fremont County Courthouse Boardroom, with Graham, Hickey, and Sheldon present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session was read and approved. The agenda was approved as posted. 

Also present for this meeting were Assistant County Attorney, Sandy Parmenter with Valley News Today, Sandy Graybill, and EMC Mike Crecelius. 

The board canvassed the Sidney School Special Election that was held on April 2, 2019. There were 441 ballots cast. Question #1: 264 Yes votes, 177 No votes. Question #2: 255 Yes votes, 185 No votes, 1 Undervote. Motion by Sheldon to approve the canvass of the election. Motion carried unanimously. 

Engineer Dan Davis and Purchasing Agent Jeff Shirley met with the board regarding bids for two single axle dump trucks that were opened April 2, 2019.  Hickey made a motion to accept the bid from Truck Center Companies for two 2020 Freightliners with the Detroit Motors for $155,740, based on the engineer and purchasing agent’s recommendations.  Motion carried unanimously. 

Engineer Davis presented the proposal from HGM Associates, Inc. for bridge inspections for 2019 fracture critical and routine bridge inspections for approximately 122 structures. The cost is not to exceed $48,000. Motion made by Sheldon to allow Chairman Graham to sign the proposal. Motion carried unanimously.  

Sandy Graybill, General Secretary for L-575, met with the board for the signing of a rehabilitation assistance letter & non-structural alternatives to rehabilitation of flood control works letter for the USACE. The board must sign as sponsors of the Hamburg Relevy District. Motion by Sheldon to allow Chairman Graham to sign the letters. Motion carried unanimously. 

The board acting as Trustees for Scott Drainage District discussed appointing an administrative assistant for the management of flood claims. Motion by Sheldon to appoint Cara Marker-Morgan to be the administrative assistant for Scott Drainage District. Motion carried unanimously. 

Motion by Sheldon to approve the part-time employment resolution for the golf course presented by the conservation board. Motion carried unanimously.

RESOLUTION NO. 2019-25

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 9th day of April 2019, that Kris Henneman and Mike Allen shall be appointed as golf course part-time seasonal help, and remove Dallas Moores and Jerry Moores, as requested by Fremont County Conservation Board.  The rate of pay shall be $8.83 per hour. The effective date of employment shall be April 10th, 2019.

Motion to approve made by Sheldon.
 

ATTEST:

       

       

/s/Dee Owen,

   

/s/ Terry Graham, Chairman

 aye

Fremont County Auditor

   

/s/ Randy Hickey

 aye

                                                               

   

/s/ Dustin Sheldon

 aye

EMC Mike Crecelius met with the board regarding the evacuation order and allowing residents to return home. He has had several people requesting to return to their homes. The assistant county attorney will work on a waiver/release of liability form for individuals that are able to now get to their homes on safe roads and after the proper inspections are complete. This item will be on the agenda for next week. 

The board briefly discussed updates on certain conditions around the county due to the flood.  

In other business, the Sheriff’s monthly report for February and the Recorder’s monthly report for March were approved.  

Claims were approved for April 12, 2019

At 10:00 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Terry Graham, Chairman

April 16, 2019:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 16, 2019, in the Fremont County Courthouse Boardroom, with Graham, Hickey, and Sheldon present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session was read and approved. The agenda was approved as posted.

Also present for this meeting were Assistant County Attorney Tyler Loontjer, Engineer Dan Davis, Assistant Engineer Robbie Kromminga, EMC Mike Crecelius, Kasie Morris, John Brust, Margaret Brust, Richard M. Payne, Gregg Dixon, Lori Hopkins, Mike Heng, Virginia Heng, Taylor Parton, and Sandy Parmenter with Valley News Today.

Kasie Morris met with the board to propose cleaning services for the courthouse. She has a company called Jill of All Trades. She started a cleaning services and does carpentry and painting. She is offering a weekly or monthly deep cleaning for the courthouse. The board thanked Morris for coming in and took her references.

Attorney Steve Nadel with Ahlers & Cooney, P.C. phoned in to speak with the board regarding the landfill bond issuance. Nadel discussed the need to put in place more reassurance that no entities can leave the 28E Agreement while debt still exists. He presented three options. The first option is to amend the 28E Agreement so that no member can leave without paying off their pro rata share. The second would be to have the landfill borrow the money from the county directly in the form of a loan under another 28E Agreement. The third option would be to have the landfill assess all members an amount to cover the debt service whether it be by population or another way. The payments could be made monthly, annually, or however the board would like to see them. The board stated they would like to continue with the option three. The agreement has been working well and this would be just a bit more security.

Motion made by Hickey to reappoint Twila Larson to the SIRHA Board. Motion carried unanimously.

CERTIFICATE OF APPOINTMENT OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE COUNTY OF Fremont, IOWA

WHEREAS, The Board of Supervisors of   Fremont County, Iowa held a duly authorized regular meeting on the 16th day of April, 2019; WHEREAS, at said meeting the following resolution was passed and adopted:

RESOLUTION NO. 2019-26     

BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF Fremont, Iowa

That the Board of Supervisors of the County of Fremont Iowa hereby make the following resolution.

WHEREAS, a resolution has been passed and adopted entitled "Resolution Approving and Authorizing the Execution of a Certain Joint Exercise of Powers Agreement for the Purpose of Creating a Multi-County Housing Authority."

NOW, THEREFORE, Pursuant to the provision of Chapter 28E.  Code of Iowa, and by virtue of our office as Supervisors, we hereby appoint Twila Larson for Three years, as the one (1) person to serve as Commissioner of the Southern Iowa Regional Housing Authority, representing the County of   Fremont Iowa, and to serve for the number of years appearing after his name, respectively, from the ninth day of April, 2019.

IN WITNESS WHEREOF, I have hereunto signed my name as Chairman of the Board of Supervisors of the County of Fremont, Iowa and caused the official corporate seal of said County of Fremont Iowa to be attached hereto this 16th day of  April, 2019.

/s/ Terry Graham                                                                                    

Chairman of the Board of Supervisors
Fremont County, Iowa

ATTEST:

/s/ Dee Owen
Clerk

Motion made by Hickey to allow all members of the board of supervisors to be allowed to sign emergency signatures for the Rehabilitation Assistance and Non-Structural Alternatives to Rehabilitation of Flood Control Projects. Each member that signs a document should place on the agenda what was signed and brief the board about the signing. Motion carried unanimously.

Taylor Parton met with the board regarding the purchase of 809 Ohio Street. Parton is now displaced from Hamburg and would like to purchase the property and place a tiny house on it. The board advised they would look in to the process of selling the property and let Parton know what the next steps are.

At 9:30 a.m., Vice Chairman Randy Hickey made a motion to go into public hearing regarding the authorization of a loan agreement and the issuance of notes to evidence the obligation of the county thereunder. Present for this hearing were Assistant County Attorney Tyler Loontjer, Engineer Dan Davis, Assistant Engineer Robbie Kromminga, EMC Mike Crecelius, Kasie Morris, John Brust, Margaret Brust, Richard M. Payne, Gregg Dixon, Lori Hopkins, Mike Heng, Virginia Heng, Taylor Parton, and Sandy Parmenter with Valley News Today. At 9:31 a.m., there being no public comments, Hickey made a motion to go out of public hearing. Motion made by Hickey to pass Resolution No. 2019-27 instituting proceedings to take additional action.  Graham, aye; Hickey, aye; Sheldon, aye. Motion carried unanimously.

Motion made by Sheldon to pass Resolution No. 2019-28 approving Official Statement. Graham, aye; Hickey, aye; Sheldon, aye.  Motion carried unanimously. (The full text of these resolutions is available in the auditor’s office.)

Motion made by Sheldon to approve the following noxious weed resolution:

RESOLUTION NO.  2019-29

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 16th day of April 2019, that the following order for destruction of noxious weeds be effective immediately.

 1. That each owner and each person in the possession or control of any land in Fremont County shall cut, burn, spray, or otherwise destroy all noxious weeds thereon and shall prevent weed seeds from blooming or coming to maturity, and shall keep said lands free from such growth of any other weeds as shall render the streets or highways adjoining said land unsafe for public travel.

Noxious weeds shall be cut, burned, sprayed, or otherwise destroyed on or before the following dates and as often thereafter as is necessary to prevent seed productions:

Group 1: June 1, 2019 - for Leafy Spurge, Perennial Peppergrass, Sour Dock, Sheep Sorrow, Canada Thistle, Russian Knapweed, Buckhorn, Wild Mustard, Musk Thistle, Bull Thistle, and all other species of thistle

Group 2: July 1, 2019 - for Field Bindweed, Wild Carrot

Group 3: August 1, 2019- for Horse Nettle, Perennial Sow Thistle, Quack Grass, Butter Print, Puncture Vine, Cocklebur, Hemp, Shatter Cane, Wild Sunflower, and Palmer Amaranth

2. That each owner and person in the possession or control of any lands in Fremont County, infested with any noxious weeds, including Quack Grass, Perennial Sow Thistle, Canada Thistle, Field Bindweed, Horse Nettle, Leafy Spurge, Perennial Peppergrass, Russian Knapweed, Hemp, any species of Thistle, and Palmer amaranth shall adopt a program of weed destruction described by the Weed Commissioner, which in five years may be expected to destroy and will immediately keep under control such infestations of said noxious weeds.

3. That if the owners or persons in possession/control of any land in Fremont County fail to comply with the foregoing order, the Weed Commissioner shall cause this to be done and the expense of said work, including costs of serving notice and other costs, if any, to be assessed against the land and the owners thereof.
 

ATTEST:

       

       

/s/Dee Owen,

   

/s/ Terry Graham, Chairman

 aye

Fremont County Auditor

   

/s/ Randy Hickey

 aye

                                                               

   

/s/ Dustin Sheldon

 aye

Motion made by Hickey to allow Chairman Graham to sign the GAX Form to draw from the CDBG Grant for the East and West Nishnabotna Watershed Project. Motion carried unanimously.

EMC Mike Crecelius met with the board regarding the evacuation order release and reentry plan. Considering the rising waters and roads being closed again, he asked that the board leave the evacuation order in place and reevaluate on a week-by-week basis. Motion by Sheldon to leave the order in place and reevaluate the situations each week. Motion carried unanimously.

Engineer Dan Davis met with the board regarding the possible permanent closure of 262nd Street at Interstate 29 and the vacation of land. Present regarding this topic were John Brust, Margaret Brust, Richard M. Payne, Gregg Dixon, Lori Hopkins, Mike Heng, and Virginia Heng. Davis said that the Iowa DOT has offered the county $1.5 million to permanently close 262nd Street at Interstate 29. Several landowners voiced their displeasure about the closing. Richard Payne stated that he has 700 acres in that area and is opposed to the closing. He advised that the damage to the road does not appear to be as bad as it was in 2011. Mike & Virginia Heng stated that they have a pivot in that area and that would be affected and there wouldn’t be a three-phase line there anymore. Margaret Brust said that they own an elevator in the area and use it for grain storage, equipment storage, and power. All members present regarding this matter stated that the closing would make it very difficult to get to their properties. The board voiced that they have no interest in closing the road. Motion made by Sheldon to formally deny the closure of 262nd Street and vacation of the land in the area. Motion carried unanimously.

Motion by Graham to table the termination of agreement of the Public Nature Center at Blackburn’s Green Hollow Center at Thurman, IA, until July 2, 2019. Motion carried unanimously.

Motion by Hickey to approve the two-year bargaining proposal between Fremont County and Teamsters Local Union No. 238. Motion carried unanimously.

Motion by Hickey to approve petition requesting a recount of votes in the Sidney School Precinct, pertaining to the Sidney School Special Election held on April 2, 2019.  Motion carried unanimously.

Assistant County Attorney Loontjer presented the board an addendum to the Fremont County Procurement Policy. The previously approved policy was geared towards the watershed grant program. The addendum provides clarification on the FEMA side of procurement. Motion by Hickey to approve the addendum. Motion carried unanimously.

In other business, claims were approved for April 19th, 2019.

At 10:07 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Vice-Chairman

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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