Board of Supervisors Minutes
March 2020

March 4, 2020:

The Fremont County Board of Supervisors met in regular session on March 4, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Engineer Dan Davis, Alexsis Fleener with SWIPCO, Sandy Parmenter with the Valley News Today, Jared Moyer, and Kirt Manion with the Hamburg Reporter were present for this meeting. 

At 9:01 a.m., the board opened the lone bid for the work for repairs to the county farm. Motion by Graham to accept the bid from Larry Inman Construction in the amount of $10,000.00. Motion carried unanimously. 

There were no updates on flood rehabilitation assistance and non-structural alternatives to rehabilitation of flood control projects.  The board will continue with updates each week. 

At 9:05 a.m., Cara Morgan with Golden Hills RC & D joined the meeting. 

Engineer Dan Davis met with the board regarding the following:

Motion by Sheldon to allow Chairman Hickey to sign a payment voucher with HGM Associates for engineering services for emergency repair construction services on J-64 per Agreement 10/08/2019 through 1/31/2020. Motion carried unanimously. 

Motion by Sheldon to allow Chairman Hickey to sign a payment voucher with HGM Associates for engineering services for J-10 design per agreement from 10/31/2019 through 1/31/2020. Motion carried unanimously. 

Motion by Sheldon to allow Chairman Hickey to sign work in right-of-way permit for Mike Woltemath to clean ditch in Section 29, Township 67, Range 42 on 265th Avenue. Motion carried unanimously. 

Engineer Davis stated that he had a call from a property owner on the bottom that wanted to dig out his ditches for drainage purposes. He wondered if the property owner could be reimbursed. Sheldon questioned if we would have a procurement problem if we allowed some to do it without a fair bidding process. Sheldon stated that he has no problem with the property owner doing the work, but that the board can’t be expected to compensate them monetarily. No action was taken on this item. 

Motion by Graham to allow Chairman Hickey to sign two emergency repair design agreements with HGM Associates for County Road J-24 and County Road J-10. Motion carried unanimously. 

Motion by Sheldon to allow Chairman Hickey to sign IDOT payment voucher with HGM Associates for engineering services for L-31 over Waubonsie Creek Bridge per agreement through 02/15/2020. Motion carried unanimously. 

The board discussed the issuance of a credit card to the Veteran’s Affairs Department. Graham talked about cards and credit limits. He wants to have that discussion for all departments in a meeting. He also wants the VA commissioners to come in to discuss with them that they need to monitor the usage. Motion by Graham to allow the Veteran’s Affairs Director to be issued a credit card with a limit of $1,000.00. Motion carried unanimously. 

Motion made by Graham to allow Chairman Hickey to sign the GAX Form to draw from the CDBG Grant for the East and West Nishnabotna Watershed Project. Motion carried unanimously. 

At 9:30 a.m., motion was made by Sheldon to go into public hearing regarding the County FY21 Maximum Levy/Tax Dollars. Present were Supervisors Terry Graham, Randy Hickey, Dustin Sheldon, Auditor Dee Owen, Alexsis Fleener, Cara Morgan, Jared Moyer, and Kirt Manion with the Hamburg Reporter and Sandy Parmenter from the Valley News Today. At 9:30 a.m., hearing no comment, motion was made by Sheldon to close the public hearing and pass the following resolution to approve the FY21 Fremont County maximum tax dollars.  Motion carried unanimously.

RESOLUTION NO. 2020-12

APPROVING THE FY21 MAXIMUM PROPERTY TAX DOLLARS

Whereas, the Fremont County Board of Supervisors have considered the proposed FY 2021 county maximum property tax dollars for both General County Services and Rural County Services; and

Whereas, a notice concerning the proposed county maximum property tax dollars was published as required and posted on county web site and/or social media accounts, if applicable; and

Whereas, a public hearing concerning the proposed county maximum property tax dollars was held on March 4th, 2020.

NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the maximum property tax dollars for General County Services and Rural County Services for FY21 shall not exceed the following:

General County Services: $3,521,175.00
Rural County Services:     $1,557,329.00

The Maximum Property Tax dollars requested in either General County Services or Rural County Services for FY21 represents/does not represent an increase of 102% from the Maximum Property Tax dollars requested for FY21.

Roll call vote:                  Hickey          aye

Sheldon         aye

Graham         aye 

Adopted this 4th day of March 2020.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

Motion by Sheldon to set the date for the public hearing for the FY21 county budget for March 25th, 2020, at 9:30 a.m. Motion carried unanimously. 

Alexsis Fleener with SWIPCO met with the board regarding two amendments. This is to amend the total do not exceed amount on the contract. As it stood before it appeared all the money is contracted for use. As it is now this amendment de-obligates the money so it can be used for other expenses.

Motion by Sheldon to approve JEO contract amendment for Nishnabotna Watershed Project. Motion carried unanimously. 

The SWIPCO amendment is for a breakdown of expenses also for the watershed project. This will allow Alexsis some freedom with the bid packets. For example, they will be doing an environmental on who owns a site and how many projects are going on in that site. There could also be examples where there are multiple sites. Fleener stated they are looking at five main bid packets. Motion by Sheldon to approve the SWIPCO Nishnabotna Watershed Project Amendment. Motion carried unanimously. 

Jared Moyer met with the board regarding the possibility of a new driveway for the county farm on Highway 275. He no longer farms the adjacent farm, so the only access that he has is the driveway of the family that purchased the old county home. Moyer asked Engineer Davis if he could talk to DOT for approval to put in the driveway if the board agrees. Davis will contact DOT if the board moves forward. Motion by Graham to move forward with the project. Motion carried unanimously. 

The ISAC/Wellmark renewal forms must be re-signed as they have switched administrators. ISAC is no longer using Kingston and is now using Group Benefit Partners. Motion by Graham to sign Wellmark Insurance renewal forms.  The county remains on Plan 9 through ISAC which the same plan in years past.  Motion carried unanimously. 

In other business, the Recorder’s Monthly Report for February 2020 was approved. 

Claims were approved for March 6, 2020

At 9:48 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

March 11, 2020:

The Fremont County Board of Supervisors met in regular session on March 11, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Engineer Dan Davis, EMC Mike Crecelius, Troy Housh, Maintenance, Steve Meyer, and Kirt Manion with the Hamburg Reporter were present for this meeting. 

The board discussed the dilemma with the lack of FEMA funds. Supervisor Graham asked if we need to reach out to anyone higher up regarding the funds and their turnover in staff. FEMA has lost several original photos that were taken when they were here previously.  They are now requesting they be taken again. Engineer Davis gave information on the funding that he is requesting and the difficulties he has trying to get the funds. Neither FEMA nor the State portion are being released. EMC Crecelius stated that he will be visiting HSMED and possibly FEMA while he is in Des Moines this week for the ISAC Conference. The board will continue with updates each week. 

Troy Housh, Maintenance, met with the board regarding tuckpointing/waterproofing the courthouse. The board would like to see it put out for bids. It was not budgeted for 2020/2021, but this will give Housh time to get more information and possibly have the work done in segments.  

Engineer Dan Davis met the board for a signing. He’s hoping the letting will be in April. Motion by Graham to allow Chairman Hickey to sign title sheet for Project ER-CO36(84) - - 8-36/1.633 miles on J-10. Motion carried unanimously. 

Claims were approved for March 13, 2020

Motion by Hickey to recess until 10:00 a.m. for the public hearing on the zoning change. Motion carried unanimously. 

Motion by Graham to resume the meeting at 10:01 a.m. Motion carried unanimously. 

At 10:01 a.m., motion was made by Graham to go into public hearing regarding a zoning district change in Section 31, Township 69 North, Range 40 West, Parcel No. 050050035000000. Present were Supervisors Randy Hickey, Dustin Sheldon, Terry Graham, Auditor Dee Owen, and Ron Tvinnereim with United Farmer’s Cooperative. It is to expand their Farragut site. Ron Tvinnereim stated this would move their operations to that location. It is across from the Farragut Cemetery. At 10:07 a.m., hearing no comment, motion was made by Graham to close the public hearing and pass the following resolution to approve the rezoning.  Motion carried unanimously.

RESOLUTION NO. 2020-13

WHEREAS a public hearing was held by the Fremont County Zoning Commission on a zoning district change from agriculture to commercial and,

WHEREAS the Zoning Commission has reported to the Fremont County Board of Supervisors recommending the change as proposed by United Farmers Cooperative.

NOW THEREFORE BE IT RESOLVED that the zoning district change be adopted.

This resolution hereby authorizes the Chairman of the Board of Supervisors to execute the proposal for the zoning district change.

Dated this 11th of March 2020. Motion to adopt resolution made by Graham.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

At 10:10 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

March 16, 2020:

The Fremont County Board of Supervisors met in emergency session on March 16, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 1:45 p.m. The emergency agenda was approved as posted. 

Let the records show that Engineer Dan Davis, EMC Mike Crecelius, Auditor Dee Owen, Assessor Brenda Mintle, Treasurer Alise Snyder, Recorder Jenny McAllister, Sheriff Kevin Aistrope, Chief Deputy Tim Bothwell, IT Director Arnold Emberton, Troy Housh, Maintenance, Conservation Director Doug Weber, Jamie Behrends and Jessica Betts with Public Health, and VA Director Ben Roberts were present for this meeting. County Attorney Naeda Elliott was present by telephone. 

The board met in emergency session to create a plan going forward due to the nationwide developments regarding COVID-19.  

After much discussion with department heads, motion made by Graham to close the courthouse to the public beginning Tuesday, March 17, 2020, at 8:00 a.m. Motion carried unanimously. 

The courthouse will be operational; however, only by appointment. Notices will be posted and departments will also encourage people to do business online, if available. 

EMC Crecelius will continue to issue general information and news releases. The board will continue to monitor the situation as it is ever changing. 

At 1:48 p.m., there being no further business, motion by Sheldon to adjourn. Motion carried unanimously. 

ATTEST: 

Fremont County Auditor                                                                                Randy Hickey, Chairman 

March 18, 2020: 

The Fremont County Board of Supervisors met in regular session on March 18, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board sessions were read and approved.  The agenda was approved as posted. 

Let the records show that Engineer Dan Davis and EMC Mike Crecelius were present for this meeting. 

Engineer Davis said they are letting the J-10 project on April 21st. The start date will be May 11 depending on the process. They are also going to start work on the roads with the larger holes. They discussed the river level predictions for the weekend. EMC Crecelius will be monitoring those levels, because at this time it is slated to be 20 feet. He will talk to Red Cross regarding the possibility of flooding and how they would set up a shelter with less than 10 people if that should be needed. He also discussed the disaster declaration for COVID-19. Graham discussed putting out a warning regarding the possibility of flooding. The board will continue with updates each week. 

The board was presented with the new secondary road union agreement as agreed upon on January 29, 2020. Motion by Hickey to sign the Fremont County Secondary Roads Union Agreement as presented. Motion carried unanimously. 

The board discussed the splitting of buyout property at 1625 200th Avenue per the USACE. The Corps would like a portion of the property for an easement. The board believes the Corps should pay for the survey process. Chairman Hickey will talk to the county attorney regarding this matter. 

Engineer Dan Davis met with the board for a signing of a resolution selecting Snyder for a FEMA large project. This resolution is to negotiate a price for design. Motion by Sheldon to approve the following resolution. Motion carried unanimously.

RESOLUTION NO. 2020-14

RESOLUTION TO ACCEPT REQUEST FOR QUALIFICATIONS FOR ROAD DESIGN

WHEREAS, the Fremont County Secondary Roads Department made a Request for Qualifications to design repairs to various locations for large FEMA projects on February 21st, 2020, and

WHEREAS, two (2) response was received for Road Design Replacement

NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that a contract for design be negotiated with Snyder & Associates of Council Bluffs.

Motion to approve made by Sheldon.
Approved this 18th day of March, 2020. 

Claims were approved for March 20, 2020

At 9:37 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously. 

ATTEST: 

Fremont County Auditor                                                         Randy Hickey, Chairman

March 25, 2020:

The Fremont County Board of Supervisors met in regular session on March 25, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Engineer Dan Davis, EMC Mike Crecelius, Treasurer Alise Snyder, and Purchasing Agent Jeff Shirley were present for this meeting. Sandy Parmenter from the Valley News Today was present by telephone.  

EMC Crecelius advised that FEMA is working on the asphalt pad project and he has been working with Tiemeyer on the debris pick up. Engineer Davis said FEMA may rewrite their projects in a different category. He doesn’t think it will affect current projects but doesn’t know how this will affect projects going forward. The board will continue with updates each week. 

The board discussed the Fremont County Credit Card Policy. Hickey wants to see the department heads get cards at a $2,500.00 limit per department head. That would be three for the for the sheriff’s office and the deputies would no longer carry credit cards other than their gas cards. They will leave the road department cards as-is. The auditor’s office will cancel the two cards that aren’t issued to the department head. Sheldon believes credit cards need to be issued through the county going forward. Graham stated that the sheriff’s office would need to decide on which card they would like to have their $2,500.00 credit line. The resolution needs to state specifically the last four numbers of the card and the auditor would only be authorized to pay the claims for those specific cards. The county attorney’s office will prepare a resolution with the specifics. Motion by Sheldon to table this item until the county attorney prepares the resolution. Motion carried unanimously. 

Motion by Sheldon to sign the following Local Match Resolution No. 2020-15. Motion carried unanimously.

LOCAL MATCH RESOLUTION #2020-15

FOR THE HAZARD MITIGATION GRANT PROGRAM                                                                                                                

WHEREAS, Fremont County, (hereinafter called "the Subgrantee"), County of Iowa, has made application through the Iowa Homeland Security and Emergency Management Division (HSEMD) to the Federal Emergency Management Agency (FEMA) for funding from the Hazard Mitigation Grant  Program, in the amount of  $3,873,589.00 for the total project cost,                   

and                                                                                                                                                         

WHEREAS, the Subgrantee recognizes the fact that this grant is based on a cost share basis with the federal share not exceeding 75%, the state share not exceeding 10% and the local share being a minimum of 15% of the total project cost. The minimum 15% local share can be cash, in-kind match or another source provided that it is not federal funding. 

and                                                                                                                                                                         

THEREFORE, the Subgrantee agrees to provide and make available up to $581,038.35 (Five Hundred Eighty-One Thousand Thirty-Eight & 35/100 Dollars) of non-federal contribution to be used to meet the minimum 15% match requirement for this mitigation grant application.                                                                         

The resolution was passed and approved this 25th day of March, 2020.    

Signatures of Council or Board Members:                                                                                                                                                                            

/s/ Randy Hickey                   
Council or Board Member                                                                                                                                                                 

/s/ Dustin Sheldon                  
Council or Board Member                                                                                                                                                                     

/s/ Terry Graham                    
Council or Board Member   
                                                                                                                             
I submit this form for inclusion with the HMGP Project Application.                                                                                                                                                                                  

 Dee Owen                                
Print Name of Authorized Representative           

/s/ Dee Owen                              
Authorized Representative's Signature and Date                                                                                                 

Engineer Dan Davis & Purchasing Agent Jeff Shirley met with the board for the following:

Shirley discussed the purchase of a used grader. They found a John Deere 770GP demo with 911 hours through Murphy Tractor. They were offered $46,000.00 trade-in on their 2005 140H. The cost would be $155,064.00. The second through CAT is a 12M2 with 5,793 hours. It would be $150,150.00 without trade. The purchase would be after July 1, 2020. Shirley understands that the money might be less for the CAT, but the hours make the difference. Shirley stated that purchasing one with more miles means it would require maintenance sooner. Motion by Sheldon to allow the purchase of the John Deere 770GP Grader after July 1, 2020. Motion carried unanimously. 

At 9:34 a.m., motion was made by Sheldon to go into public hearing.  A public hearing for adoption of the 2020/2021 Fremont County Budget was held. Present were Supervisors Terry Graham, Randy Hickey, Dustin Sheldon, Engineer Dan Davis, Treasurer Alise Snyder, and Auditor Dee Owen. Also present was Sandy Parmenter from the Valley News Today. At 9:36 a.m., hearing no objections, motion was made by Sheldon to close the public hearing. Motion carried unanimously. 

Motion by Graham to pass the following resolutions to approve the FY 2020/2021 Fremont County Budget.  Motion carried unanimously.

RESOLUTION NO. 2020-16

ADOPTION OF BUDGET AND CERTIFICATION OF TAXES

Fiscal Year July 1, 2020—June 30, 2021

At the meeting of the Board of Supervisors of Fremont County, held during public hearing as required by law, on March 25, 2020, the proposed budget for July 1, 2020 to June 30, 2021 was adopted as summarized and tax levies voted on all taxable property of this County.

The property tax levies will be levied as follows:
 

GENERAL BASIC        3.75000
GENERAL SUPPLEMENTAL    2.20000
MH-DD SERVICES    0.28837
RURAL BASIC    3.30000
DEBT SERVICE      0.99378

And approved a 1.00% increase for the Attorney, Auditor, Recorder, Treasurer, Sheriff, and Supervisors as follows:
 

Attorney   $72,423
Auditor   $54,187
Recorder   $54,187
Treasurer   $54,187
Sheriff       $69,750
Supervisors    $31,309

Motion made by Graham and approved March 25, 2020.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

RESOLUTION NO. 2020-17

RESOLUTION FOR APPROPRIATIONS

WHEREAS, it is desired to make appropriations for each of the different officers and department for the fiscal year beginning July 1, 2020, in accordance with Section 331.434, Subsection 6, Code of Iowa.

THEREFORE, be it resolved by the Fremont County Board of Supervisors on this 25th day of March, 2020, the following:

1. The amounts itemized by fund and department on the attached schedule are hereby appropriated from the resources/funds as shown.

2. Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under number 1 shall constitute an authorization for the department/officer listed to make expenditures or incur obligations from the itemized fund, effective July 1, 2020.

3. In accordance with 331.437, Code of Iowa, no Department/Officer shall incur any liability in excess of the amount appropriated to this resolution.

4. If, at any time during the 2020/2021 budget year the Auditor ascertains that the available resources of a fund will be less than said fund’s total appropriations, he/she shall immediately inform the Board and recommend appropriate corrective action.

5. The Auditor shall establish separate accounts for the appropriations authorized in number 1. The Auditor shall report the status of such accounts to the applicable Departments/Officers monthly during the 2020/2021 budget year.

6. All appropriations authorized pursuant to this resolution lapse at the close of business on June 30, 2021. The above and foregoing resolution was adopted by the Fremont County Board of Supervisors on Wednesday, March 25th, 2020.

The Fremont County Board of Supervisors, meeting in session on this 25th day of March, 2020, do hereby resolve to appropriate the amounts itemized by department for the fiscal year 2020/2021.

All appropriations authorized pursuant to this resolution lapse at the close of business June 30, 2021:
                                 

Board of Supervisors 184,865    Medical Examiner 35,000
Auditor 288,090   Court Administration 1,000
Treasurer 303,690   District Court 4,900
County Attorney 273,509    County Library 31,855
Sheriff  2,024,300   Communications 548,487
Recorder 234,216   Courthouse 134,071
County Farm 10,000   Data Processing 183,123
General Assistance 24,138   Elections 61,100 
Local Option Tax Fund 319,875   Bonds (LEC & ISICS) 602,475
Secondary Road 7,821,000   Mental Health Services 174,825
Veterans Affairs 63,410    Juvenile Court Services 120,274
Conservation Board 312,353    Home Health 159,512
Health Board/Sanitation 38,988   Emergency Management 93,780
Weed Eradication 6,620   Landfill 55,736
Social Services 21,900   Non-Departmental 2,413,189
     
GRAND TOTAL 16,546,281    

Motion made by Graham.

PASSED AND APPROVED, this 25th day of March, 2020.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

RESOLUTION NO. 2020-18

WHEREAS, the Fremont County Compensation Board meets annually to recommend a compensation schedule for elected officials for the fiscal year immediately following, in accordance with Iowa Code Chapters 331.905 and 331.907, and

WHEREAS, the Fremont County Compensation Board met on December 4, 2019, and made the following salary recommendations for the following elected officials for the fiscal year beginning July 1, 2020:
 

Elected Official  Current Salary  Proposed Increase  Recommended Salary
       
Auditor  $53,650  1%  $54,187
County Attorney $71,706   1%   $72,423
Recorder  $53,650   1%  $54,187 
Sheriff $69,059   1% $69,750
Supervisors  $30,999   1% $31,309
Treasurer     $53,650 1% $54,187 

THEREFORE, BE IT RESOLVED that the Fremont County Board of Supervisors approves the following salary adjustments for the following elected officials for the fiscal year beginning July 1, 2020.

Approved this 25th day of March, 2020.

FREMONT COUNTY BOARD OF SUPERVISORS  
       

ATTEST:

       

       

/s/Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

Engineer Davis met with the board for the signing of the following:

Motion by Sheldon to allow Chairman Hickey to sign work in right-of-way permit for C.W. Longinaker Corp. to clean a road ditch on the North side of 140th Street in Section 19, Township 70, Range 41. Motion carried unanimously. 

Motion by Graham to allow Chairman Hickey to sign IDOT payment voucher with HGM Associates for engineering services for emergency repair on J-64 per agreement through 02/29/20. Motion carried unanimously. 

Motion by Sheldon to allow Chairman Hickey to sign IDOT payment voucher for engineering/surveying services for J-34 & L-31 per Agreement through 02/29/20. Motion carried unanimously. 

Davis also stated that they met with Snyder for design on their project. They will present that at next week’s meeting. Davis is hoping that they will be able to work with FEMA to get funds for their large projects. 

Motion made by Sheldon to approve the renewal of the Outdoor Service, Special Class C Liquor License Beer/Wine, Sunday Sales for D & L Pro, LLC. Motion carried unanimously. 

Assistant County Attorney Loontjer joined the meeting by telephone and discussed with the board their new case management software. This would be replacing their outdated software. Motion by Graham to allow Chairman Hickey to sign the new case management software contract. Motion carried unanimously. 

Motion by Sheldon to approve the following new hire for the sheriff’s office. Motion carried unanimously.

RESOLUTION NO. 2020-19

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 25th day of March, 2020, that the following individual shall be approved as a Deputy for the Fremont County Sheriff’s Department, as requested by Fremont County Sheriff Kevin Aistrope. The effective date of employment shall be March 21, 2020:

Spencer John Rice - Deputy

Motion was made by Sheldon.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

The board discussed a temporary leave policy due to the COVID-19 situation. The board is temporarily amending the handbook regarding employee leave time. Motion by Graham to approve the resolution approving temporary amendments to the Fremont County Policy Handbook in response to the emergency disaster declaration. Motion carried unanimously.

RESOLUTION #2020-20

RESOLUTION APPROVING TEMPORARY AMENDMENTS TO FREMONT COUNTY POLICY HANDBOOK IN RESPONSE TO EMERGENCY DISASTER DECLARATION

WHEREAS, Iowa Governor, Kimberly K. Reynolds, on March 9, 2020, issued a proclamation of Disaster Emergency; and,

WHEREAS, Fremont County Board of Supervisors met in emergency session on March 16, 2020, to implement temporary emergency measures to respond to the increasing number of COVID-19 cases; and,

WHEREAS, this Resolution is intended to temporarily change the Fremont County Policy Handbook to address time off taken during this disaster period; and

NOW THEREFORE, BE IT RESOLVED BY THE FREMONT COUNTY BOARD OF SUPERVISORS:

If an employee chooses to take time off, they will use vacation/sick/comp time, whichever is appropriate.

1.) In the case that an employee is under an order of quarantine from the Iowa Department of Public Health, or falls under the guidance to self-quarantine, and their supervisor approves, that employee will be placed on paid administrative  
     leave.

2.) In the case that those employees need to be home with their minor child(ren) due to schools and/or daycare facilities closing, Fremont County will allow employees to use 2 weeks of sick leave and after those 2 weeks would re-
     evaluate the situation. 

3.) Non-essential employees that are sent home and are unable to work from home, with supervisor approval, will be placed on paid administrative leave.

4.) All other types of leave unrelated to this policy will be handled according to the current policies in the employee handbook. 

The Fremont County Board of Supervisors does hereby on this date approve these temporary changes to the Fremont County Policy Handbook effective March 16, 2020, until further action is taken by the Fremont County Board of Supervisors or the State Emergency Declaration is cancelled.

PASSED AND ADOPTED this 25th day of March, 2020.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

Claims were approved for March 27, 2020

Supervisor Graham briefly discussed the policy of the various offices of the courthouse regarding COVID-19.  

At 10:10 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously.      

ATTEST:

Fremont County Auditor                                                                                    Randy Hickey, Chairman

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

February 2020     Home     April 2020