Board of Supervisors Minutes
January 2020


January 2, 2020:

The Fremont County Board of Supervisors met in regular session on January 2, 2020, in the Fremont County Courthouse Boardroom, with Graham, Hickey, and Sheldon present.  A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that EMC Mike Crecelius, Assistant Engineer Robbie Kromminga, Kirt Manion with the Hamburg Reporter and Sandy Parmenter with the Valley News Today were present for this meeting. 

The board discussed updates on flood rehabilitation assistance and non-structural alternatives to rehabilitation of flood control projects. EMC Mike Crecelius stated he has received several calls regarding debris removal from the public.  He is requesting Rick Beyondi with Homeland Security attend the next BOS meeting to work out issues with the FEMA agreement so the project can move forward.  Assistant Engineer Kromminga stated the Secondary Roads Department has been repairing 260th Street near Hamburg.  

The board approved the following resolutions to reorganize the board for 2020:

RESOLUTION NO. 2020-1

WHEREAS, motion was made by Sheldon to appoint Randy Hickey, Board Chairman and Dustin Sheldon as Board Vice Chairman.

WHEREAS, the Board Chairman may make motions and vote as any other member of the Board.

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 2nd day of January, 2020, that Supervisor Hickey is appointed Board Chairman and Supervisor Sheldon is appointed to the position of Vice-Chairman.
 

ATTEST:

       

       

/s/Kristi O'Neal

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Assistant Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

RESOLUTION NO.  2020-2

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 2nd day of January, 2020, that the 2020 committee appointments are as follows:

Supervisor Sheldon – Welcome Center Board, West Central Development, Landfill Commission, Local Emergency Response, Southwest Iowa Juvenile Emergency Services Board, Loess Hills Alliance, and Safety Committee.

Supervisor Hickey – DECAT Board, DHS Service Advisory Board, Emergency Management Commission, Waubonsie Mental Health, Regional Planning Affiliate Board, Board of Health, Corner Counties Early Childhood, Workforce Development, and REAP Commission.

Supervisor Graham – Tourism Board, Loess Hills Authority, Hungry Canyons Authority, Hungry Canyons Alliance, Southwest Iowa Transit, Southwest Iowa Planning Council, Fourth Judicial 28E Board, and Zion Recovery Board, SCIA, and Local Emergency Response.

Graham, Hickey, and Sheldon appointed to E911 Board with one vote.

Motion was made by Hickey.
 

ATTEST:

       

       

/s/Kristi O'Neal

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Assistant Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

RESOLUTION NO. 2020-3

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 2nd day of January, 2020, that the Board will hold its regular meetings on Wednesday of each week in the office of the Fremont County Courthouse, Sidney, Iowa, commencing at 9:00 a.m. until business is concluded.

Motion made by Hickey.
 

ATTEST:

       

       

/s/Kristi O'Neal

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Assistant Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

RESOLUTION NO.  2020-4

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 2nd day of January, 2020, that the Sidney Argus-Herald and The Hamburg Reporter be designated as the County's official newspapers for 2020.

Motion to approve made by Sheldon.
 

ATTEST:

       

       

/s/Kristi O'Neal

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Assistant Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

Motion made by Sheldon to reappoint Graham to the SWIPCO Policy Council. Motion carried unanimously.  

Motion made by Sheldon to reappoint Hickey as the alternate to SWIPCO Policy Council. Motion carried unanimously. 

Motion was made by Sheldon to reappoint Dr. Thomas Largen and Teresa Hardy to the Board of Health for 3-year terms expiring December 31, 2022. Motion carried unanimously. 

Motion by to appoint Cory Gordon to the Eminent Domain Compensation Commission as a real estate representative due to a vacancy. Motion carried unanimously. 

Motion made by Sheldon to approve the following resolution appointing Fremont County’s Eminent Domain Compensation Commission.

RESOLUTION NO. 2020-5

RESOLUTION APPOINTING EMINENT DOMAIN COMPENSATION COMMISSION

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 2nd day of January, 2020, that the following persons are appointed as members of the Eminent Domain Compensation Commission for the year 2020.

BANKERS:   PROPERTY OWNERS:  
   
Chris Johnson Sidney, IA 51652 Pat Sheldon Percival, IA 51648
Kent Claiborne Hamburg, IA 51640 Willis Moyer Sidney, IA 51652
Colleen Jurey Sidney, IA 51652 Nancy Newlon, Thurman, IA 51654
Justin Ewalt Hamburg, IA 51640 Joni Hickey Thurman, IA 51654
Grant Schaaf Randolph, IA 51649 Twila Larson Sidney, IA 51652
Cindy Gregg Hamburg, Iowa 51640 Gerald Head Imogene, IA  51645
Jay Longinaker Randolph, IA 51649 James D. Doyle Farragut, IA 51639
     
REAL ESTATE:   FARMERS:  
   
Denise Hammer Tabor, IA 51653 John Askew Thurman, IA 51654
Cory Gordon Randolph, IA 51649 Lynn Handy Percival, IA 51648
Dan Holliman Hamburg, IA 51640 H. Frances Lorimor Sidney, IA 51652
Nancy Vanatta Sidney, IA 51652 Dave Roberts Sidney, IA 51652
Jenna Gregory Sidney, IA 51652 Sara Holt Sidney, IA 51652
Dale Rogers Percival, Iowa 51648 Steve Lorimor Farragut, IA 51639
Doug Shirley Sidney, IA 51652  

Motion to approve made by Hickey.
 

ATTEST:

       

       

/s/Kristi O'Neal

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Assistant Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

Motion made by Hickey to reappoint Pat Sheldon to the Civil Service Commission for a 2-year term. Graham, aye; Hickey, aye; Sheldon, abstain. Motion carried. 

Assistant Engineer Robbie Kromminga met with the board for the signing of the following:

Motion by Sheldon to allow Chairman Graham to sign a payment voucher in the amount of $9,264.08 with HGM Associates for engineering services for L-31 over Waubonsie Creek Bridge, per agreement through December 15, 2019. Motion carried unanimously.  

Motion by Sheldon to allow Chairman Graham to sign a payment voucher in the amount of $3,118.68 with HGM Associates for services for bridge replacement at 310th Avenue over local stream per agreement dated June 18th through December 15th, 2019. Motion carried unanimously.

Claims were approved for January 3, 2020

At 9:46 a.m., there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

January 8, 2020:

The Fremont County Board of Supervisors met in regular session on January 8, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present.  A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted.and Rick Biondi with the Iowa Department of Homeland Security were present for this meeting. 

The board discussed updates on flood rehabilitation assistance and non-structural alternatives to rehabilitation of flood control projects. EMC Mike Crecelius stated he received an email from USACE last night stating that sometime this week they would be raising the output from Gavins Point from 27,000 to 30,000 cfs. Crecelius stated that he later found out that they had already raised the levels before he got the email., purchases made on the cards, and the policy that is in place. They agree that the current policy needs to be enforced. At next week’s meeting, they will address the issue with all department heads at the regular meeting. Chairman Hickey will send out an email requesting that all department heads attend. 

At 9:15 a.m., Sandy Parmenter with the Valley News Today joined the meeting. 

At 9:19 a.m., Road Department Purchasing Agent Jeff Shirley joined the meeting. 

Assistant County Attorney Loontjer presented the board with an amendment to the 28E agreement for sharing county attorney services to clarify the insurance portion. Motion by Sheldon to approve the amendment to the 28E agreement for the county attorney services. Motion carried unanimously. 

Motion was made by Sheldon to allow Chairman Hickey to sign the following Resolution 2020-6.  Motion carried unanimously.

RESOLUTION NO. 2020-6

CONSTRUCTION EVALUATION RESOLUTION

WHEREAS, Iowa Code section 459.304(3) sets out the procedure if a board of supervisors wishes to adopt a “construction evaluation resolution” relating to the construction of a confinement feeding operation structure; and
WHEREAS, only counties that have adopted a construction evaluation resolution can submit to the Department of Natural Resources (DNR) an adopted recommendation to approve or disapprove a construction permit application regarding a proposed confinement feeding operation structure; and
WHEREAS, only counties that have adopted a construction evaluation resolution and submitted an adopted recommendation may contest the DNR’s decision regarding a specific application; and WHEREAS,  by adopting a construction evaluation resolution the board of supervisors agrees to evaluate every construction permit application for a proposed confinement feeding operation structure received by the board of supervisors between February 1, 2020 and January 31, 2021 and submit an adopted recommendation regarding that application to the DNR; and
WHEREAS,  the board of supervisors must conduct an evaluation of every construction permit application using the master matrix created in Iowa Code section 459.305, but the board’s recommendation to the DNR may be based on the final score on the master matrix or may be based on reasons other than the final score on the master matrix;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREMONT COUNTY that the Board of Supervisors hereby adopts this construction evaluation resolution pursuant to Iowa Code section 459.304(3). 

ATTEST:

/s/ Dee Owen                                                                      /s/ Randy Hickey
     County Auditor                                                                    Chairman 

Rick Biondi with Iowa Homeland Security met with the board regarding the debris removal contract. His suggestion is instead of a lump sum agreement, that the scale tickets dictate the final cost. He stated he is not sure where the county should go from here with the contract in place. He doesn’t know if you completely redo the contract or if you amend it. Sheldon expressed concern about breach of contract. The board discussed different options for the contract such as the final cost being based on a unit price. Assistant County Attorney Loontjer will amend the contract with input from EMC Crecelius and Biondi. 

In other business, the Recorder’s Monthly Report for December 2019 was approved. 

Claims were approved for January 10, 2020

At 9:53 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously. 

ATTEST: 

Fremont County Auditor                                                         Randy Hickey, Chairman

January 15, 2020:

The Fremont County Board of Supervisors met in regular session on January 15, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present.  A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Assistant County Attorney Tyler Loontjer, EMC Mike Crecelius, Engineer Dan Davis, and Sandy Parmenter with the Valley News Today were present for this meeting. 

The board discussed updates on flood rehabilitation assistance and non-structural alternatives to rehabilitation of flood control projects. Hickey and Sheldon met with USACE last week regarding the structure west of McPaul. They discussed possible solutions to the flooding in that area. 

At 9:16 a.m., Treasurer Alise Snyder joined the meeting.

A representative from the Welcome Center was unable to attend this meeting. They will be in to visit with the board next week. 

Engineer Dan Davis met with the board regarding the signing of the following:

Motion by Sheldon to allow Chairman Hickey to sign a payment voucher for McClure Engineering, Co. on Project No. BRS-CO36(76) - - 60-36 for bridge replacement over Mule Slough. Motion carried unanimously. 

Motion by Graham to allow Chairman Hickey to sign a 28E Agreement with Page County for the Competitive Highway Bridge Program on Manti Road over Fisher Creek. Page County will be the lead county for this project. Motion carried unanimously. 

Motion by Sheldon to allow Chairman Hickey to sign work in right-of-way Permit for Windstream Iowa Communications, LLC to place a new terminal on south side of the road at 2524 160th Street (J24), 2.71 miles east of Thurman, Iowa. Motion carried unanimously. 

Motion was made by Sheldon to approve a request for use of courtroom for Republican Convention on March 14, 2020, from 6:00 p.m. to 9:00 p.m. Motion carried unanimously. 

Motion was made by Sheldon to sign Delta Dental Insurance renewal election form for 2020/2021. Motion carried unanimously. 

Motion was made by Sheldon to approve the following Resolution 2020-7.  Motion carried unanimously.

RESOLUTION NO.  2020-7

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 15th day of January 2020, that the following transfer of funds be approved and made:  $220.550.00 from the Debt Service Fund to the ISICS Radio Project Fund.

Motion to approve transfer made by Sheldon. 
 

ATTEST:

       

       

/s/Kristi O'Neal

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Assistant Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

Treasurer Alise Snyder met with the board for the approval of the semi-annual report. Motion by Sheldon to approve the semi-annual report. Motion carried unanimously. 

At 9:33 a.m., Graham made a motion to go into closed session pursuant to Iowa Code 20.17(3). Vote: Hickey, aye; Sheldon, aye; Graham, aye. Present were Chairman Randy Hickey, Vice-Chairman Dustin Sheldon, and Member Terry Graham, Assistant County Attorney Tyler Loontjer, and Auditor Dee Owen.  At 9:34 a.m., the board went into closed session. At 9:38 a.m., motion was made by Sheldon to go out of closed session. Vote: Hickey, aye; Sheldon, aye; Graham, aye. Motion by Graham to allow Jack Reed to make the offer discussed in the closed session. Vote: Hickey, aye; Sheldon, aye; Graham, aye. 

The board discussed the credit card policy. Let the records show that Sheriff Kevin Aistrope, Engineer Dan Davis, Treasurer Alise Snyder, Assessor Brenda Mintle, EMC Mike Crecelius, IT Arnold Emberton, Maintenance Troy Housh, and Auditor Dee Owen were present for this portion of the meeting.  Items discussed were the limits and the large number of credit card purchases. Also discussed was the record keeping of the claims that are turned in. The auditor’s office needs complete claims with all itemized receipts attached. The receipt should note who made the purchase, as well. It takes too long to process one claim when all the documentation isn’t included with the claim and this is an ongoing problem. At 10:00 a.m., VA Ben Roberts joined the meeting. The board discussed the credit limits for the cards, who has the cards, purchases made on the cards, and the policy that is in place. Assistant County Attorney Loontjer believes the current policy needs to be enforced. The county has received comments from the state auditor for several years now regarding credit card spending. Sheriff Aistrope stated that he was elected by the taxpayers to run his office and he used the credits cards because he can get items at a lower price. He was elected to be fiscally responsible. The board emphasized that the credit card policy must be followed and according to that policy the board sets the limits. The board suggested that items be direct billed. Sheriff Aistrope again said that he was elected to run his department how he sees fit. Supervisor Graham stated that the board does however control the budget. Sheriff Aistrope said that he intends to do away with one type of credit card in his office and keep the others. He also said that from this point on he would review the claims before they were submitted to the auditor’s office to make sure they are complete. The board stated they will discuss this with each department head in their budget meetings.  

Claims were approved for January 17, 2020

At 10:27 a.m., there being no further business, Hickey made a motion to adjourn. Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

 

 

 

 

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